Note that you can click thebutton (or press F5) to invoke field help at any time from within the job panel itself.

Business Benefits

Once you have completed your monthly Sales billing, the statistics may be transferred to your historical Sales file. This program carries out this transfer when you are ready to do so at month/Period-end.

Note: For related documentation and workflows, see OR - Order Analysis and Adjustments.

Usage

Use this job to transfer Revenue Sales for the previous month/Period, after all Invoicing is complete.

The program does not have to be run before processing the next month/Period. The program will divide the accounting Periods.

The system can keep two accounting Periods open at a time. For instance: if January 31 is the end of your Sales/Accounting Period, you can continue to process Invoices in February, including back-dating Invoices to January. The system will post January Invoices to January and February Invoices to February.

You must, however, run this program (OR.30) before the end of February. For instance, if you run this program on February 25, the system will post January Invoices to January and then continue to keep February open as well as keep March open.

Warning:

In this example, before beginning to post Invoices in March, this program must be run in order to close off January first. Failure to do this will result in March Invoices being posted in the February Period!

Job Streams:

If you are running your month/Period-end programs in a Job Stream, keep program OR.30 in a separate/later Stream. For example, Stream 1 might be called Final Monthly Billing and include final billing programs, final Work Register, and make adjustments, etc. Repeat program MR.33 until everything is 'final', before proceeding to Stream 2.

Stream 2 might be called Sales Posting/Closing and include a final printout from program MR.33, program OR.30, and all the associated reports.

Print:

There is no option in this program to print the information that was involved in the Sales transfer.

Preconditions

This program should be run at the end of the month being closed, after completing the end-of- day Register, using programs IP.33 [Shipment Register - Generate] and IP.90 [Register - Shipments].

Field 3 [Update Sales Files] must be set to Y [for Yes] in program WP.92 [Invoicing Profiles].

Subsequent Actions

The program completes three phases:

1. The Sales for the previous months are transferred, to clear the current month/Period.
2. Sales for the current month are transferred from the Collector file, then the Collector file is cleared, to hold Revenue for the next month/Period.
3. Sales from the accumulated future Sales are transferred to the current Sales collection.

Once the monthly Sales have been transferred, you may run programs.

Program Fields and Functions

To review a text version of the field help, click here. Click thebutton (or press F5) to invoke field help at any time from within the job panel itself.