Business Benefits

The Radio Frequency (RF) system provides Operators using hand-held RF devices with the ability to access specific functions.

Single Receiving is beneficial to warehouse staff that wish to "focus" on receiving ONE (or a Single) Receipt at a time.

Note: For other RF01-related documentation see RF01 - RF Menu.

Usage

This option allows an RF operator to receive stock for a specific/single Receipt. To receive stock for a different receipt the operator must change the Receipt number. Like Bulk Receiving, this option may be used to receive unexpected or expected stock. It differs from Bulk Receiving in that it may NOT be used to receive expected Unit ID stock without first scanning/recording the Unit ID details (i.e. product and lot).

Preconditions

Prior to receiving stock with this option a Receipt must be created. Typically it is sufficient to simply create a "Receipt Header" (i.e., NOT record any lines with stock details) using the job RE.21 [Receipts].

Subsequent Actions

The following is a list of typical tasks that are performed AFTER stock is received with the Single Receiving job:

RE.22 [Receipts - Print]
RE.31 [Receipt Invoices]
RE.32 [Receipt Invoices - Print]

List of Features

1. Receive by Product or Conveyance

After identifying the receipt, the operator may receive stock by product code and/or stock on identified conveyances (e.g. Pallet IDs). Receiving by Conveyance may expedite receiving if multiple products/lot reside in/on the conveyance. The operator need only record the storage Conveyance once (not for each different product, lot or piece in or on the conveyance).

2. Unit IDs - Control Type 3 and 4

For inventory defined for the optional capture of Unit Ids (i.e., known as Unit Id Control "3" or "4" - see CR.62 - field # 61) the system will

prompt the operator whether to enter Unit ids and

their locations or NOT record the Unit Ids.

3. UCC/EAN-128 Compliant Labels

After performing a single scan of this label the system will default any/all fields (e.g., product, lot components, weights, etc.) identified within the barcode and reduce receiving time. Application Identifiers (AI) imbedded in the barcode are "read" by the system to determine the type and purpose of each individual "piece" of data.

The following configuration steps are required to "map" application identifiers and their values to specific receiving data (e.g., AI=17 to Lot component "*LED*" Lot Expiry Date):

CC.80 [Application Identifiers]

WP.44 [Lotting Data Sets] - Field # 8 - AI

4. Link an arrived In-Transit to a New Receipt

As mentioned in the Pre-Conditions section a Receipt MUST exist before a operator may begin receiving stock using the Single Receiving option. In the event that an expected inbound shipment (created earlier as an In-Transit) arrives after hours, or when no office staff are present, then a RF operator may be able to link an In-Transit to a new Receipt and then begin receiving stock.

To perform this task the RF operator must perform a browse from the Receipt number field and select the In-Transit option. After doing so the operator will determine and select the In-Transit that has arrived by the Client's Reference number, Pro-Way Bill number, Car-Container number or Appointment number that appears on the carrier's paperwork (i.e. Bill of Lading). The system will then display the In-Transit details (i.e. Client, Carrier, Ship-From, etc.). Once the RF operator determines that the stock that arrives is the selected In-Transit (and adjusts some of the details) then he/she can request that the system create a new Receipt (header only) and link it to the In-Transit.

To perform the above task, the RF operator's profile must be set as follows:

Field # 6 - Create Receipt Header = "1"

Field # 7 - In-Transit Rule = "0" or "1"

5. View Remarks

If any remarks have been attached to the selected Receipt (i.e., by the Client or Office staff) then the RF operator may select the "View Remarks" option to display any/all remarks.

6. Default Storage Conveyance Object

If the operator selects the "Receive by Conveyance" option then he/she will record the Conveyance ID before specifying the stock details (i.e., the product, lot, quantity, etc.). The system will automatically determine and set the default Conveyance Object in the following manner (a being beter than b and b better than c).

Note: The operator may ALWAYS override the default Storage Conveyance Object.

1. CR.11 Conveyances - Option # 2 (Assign Product to Conveyance)
   
   If a Conveyance Object has been assigned (in the above Job) then the system will select the Conveyance Object definition that best matches the stock being received: 1 for or a specific Client and Product, 2 for a specific Client and ALL Products, and 3 for ALL Clients and ALL Products.
   
   Note: If the operator selects the "Receive by Product" option and then receives stock onto/into a Conveyance then the system will use the same hierarchy table listed above to select the Default Storage Conveyance Object.
    
2. RF.99 [R.F. System Parameters] - Specific Warehouse
   
   Note: The default Conveyance Object for Receiving from RF.99 will be used if no definitions in CR.11 exist that match the stock being received. System checks for a Specific Warehouse definition and if it matches the Order's nominal Warehouse, uses Field # 12 - Conveyance Object for Receiving.
    
3. RF.99 [R.F. System Parameters] - All Warehouses
   
   Note: The default Conveyance Object for Receiving from RF.99 will be used if no definitions in CR.11 exist that match the stock being received. System "looks" for record defined for "ALL" Warehouses and if found uses Field # 12 - Conveyance Object for Receiving.

7. Expected Conveyance IDs

If the operator selects the "Receive by Conveyance ID" option and proceeds to scan an expected Conveyance (i.e., identified with stock details on an In-Transit that is linked to the Receipt being received) then the system will automatically display the stock details (i.e., product and lot) and prompt the operator to accept or modify the expected quantity before recording a "put-away" location. This process is very similar to Bulk Receiving by Conveyance ID.

8. Message - Unexpected Conveyance IDs

If the operator selects the "Receive by Conveyance ID" option and proceeds to scan an unexpected Conveyance (i.e., NOT identified with stock details on an In-Transit that is linked to the Receipt being received) then the system may be configured to display the message "Conveyance XXXX is not expected on this receipt. Press ENTER to continue."

This message may be activated or suppressed in the Job RF.92 [Receiving - Default Parameters], Field 34 Display Message for Unexpected Conveyances (Y/N).

9. Message - Quantity greater than 99,999

In the event that the operator scans/enters a quantity greater than 99,999 then the system will display the message "The quantity of 123,456 is greater than 99,999. Do you wish to receive a quantity of 123,456? (Y/N)". This scenario may occur if the operator inadvertently scans a barcode that is NOT the quantity but is a numeric value representing some other stock detail; e.g., a product, lot, Conveyance ID, Unit ID, etc.

Note: Please contact Maves to activate this feature!!!

10. Automatic Holds

In the event that specific stock must always be placed on hold when it arrives then the Single Receiving option will automatically recognize and attach the appropriate hold. A operator may also move back to the Hold field and either change or remove the hold.

Automatic Holds are defined in the job OR.22 [Holds - Set up Automatic].

11. Non-Compliant Composite Barcodes

Periodically clients may label stock with composite barcodes (one barcode containing multiple pieces of information; e.g., product, lot, weight, quantity ...) but that barcode is non-compliant (NOT a standard UCC/EAN-128 format). If the warehouse expects these types of labels and has defined how the embedded information is arranged then the system will prompt the operator to scan the non-complian composite barcode AFTER recording the Conveyance ID.

The feature may be used with the following job RF.01 [R.F. Menu] - Single Receiving by Conveyance. Prior to using this feature the "mapping" of the data in the composite barcode must be performed in the following job RF.70 [Barcode Definitions].

12. Message - EDI Sent for Receipt

In the event that an Electronic Data Interchange transaction is sent (e.g. a 944) to a Client containing details of stock received on a Receipt then the system will display a message (and enforce) that no further stock may be received for that Receipt.

13. Unit IDs - Validation

Periodically, a operator may be recording Unit ID information but scan some other piece of information; e.g., a Product Code. To reduce these errors the system will enforce Unit ID validation rules (required length if ID and/or whether numeric) that are defined in CR.21 [Serial Number Validation].

14. Location Selection Mode

During receiving stock may be unloaded and "put away" into a final storage location in one or two steps. If stock is put away in ONE step then the system will prompt the operator to select a location after stock has been identified for a:

• Product/Lot Combination and quantity (NO ID's), or a
• Single Unit ID (i.e. Serial Number), or a
• Conveyance ID (e.g. a Pallet/License Plate #).

A one step put away is used to rapidly unload and put away stock delivered by a carrier directly into storage. This typically saves time/cost since the stock is NOT placed on a dock nor is it handled twice. A two step put away involves unloaded the stock to an intermediate location (e.g., a Receiving Dock) and later moving the stock to storage. This may be done during peak/busy periods, when few storage locations remain available or as a general business practice.

If this mode is selected then the operator will select WHEN to move some/all of the received stock from an intermediate location to a final storage location.

This is ESPECIALLY beneficial with Unit ID stock that is NOT associated with a Conveyance (e.g. Serial #'s that are note recorded on a Pallet #) since the operator does NOT need to identify and move each Unit ID. Instead the operator may choose to QUICKLY move stock for any of the following:

• a Single Receipt Line, or
• Multiple Receipt Lines, or
• ALL of stock associated with the Receipt.

Note: The operator may ONLY move the selected stock to ONE storage location.

Required Set Ups: This feature may be activated for specific/all Client/Product combinations in the option RF.96 [Client and Product Parameters] Field 8. If the operator will control when to enter a put away location then a default/intermediate location must be defined in the option RF.92 [Receiving - Default Parameters] Field # 27.

15. Receiving Modes (Directed or UnLoad)

If the system detects that Client related to the Receipt has been defined for Active Put Away (for some or all of its Products) then the system will prompt the RF operator to perform one of the following Receiving Modes:

• - System Directed Put Away (e.g., to Storage)
• - Unload to an Intermmediate Location (e.g., Dock)

Even though Directed Put Away is available the Warehouse may be very busy and wish to unload the stock to the Dock. Later they (or others) may perform "directed moves" of the stock to their final storage locations.

It is also possible (by User) to be "Directed" to place some stock into Storage Locations and "Unload" the remainder of the Receipt to a Dock Location.

Related Videos: Single Receiving - Expected Conveyance IDs Single Receiving - Expected Normal Stock Single Receiving - Unexpected Conveyance IDs Single Receiving - Unexpected Normal Stock Note: To exit a video completely, click the e-Z Learn(back) button.