IP.31: Recurring Storage - Generate

Note that you can click the button (or press F5) to invoke field help at any time from within the job panel itself.

Business Benefits

Periodically (e.g., once a week or once a month) you may wish to automatically generate Recurring Storage Charges for all your Customers, based on information that is stored in the system. This program generates the information required for the Recurring Storage Charges that will be printed on Invoices in program IP.52 [Recurring Storage - Invoices].

Note: For related documentation and workflows, see IP - Invoice Processing.

Usage

Use this job to:

Read the Inventory file and pick up the Lots which require Recurring Storage Charges, and to place these Charges into Invoices for later printing.

Pick up and invoice other Lot related Charges (e.g., Withdrawals, Take Weights) which were automatically assessed during the month; the number and dollar value of these Charges will be shown on the Invoice lines following the Lot's Recurring Storage Charge.

This program can be run daily, if you wish. It will only look at those Clients who are due for Recurring as per their Schedules.

The program reads through the Client file. Finding a Client who requires Recurring Storage according to his Schedule, it passes the Client's Inventory looking for Recurring situations. For each one found, a Charge record is written to the Invoices file, and the Inventory record is adjusted to reflect the Recurring Charge.

Note:

If the Recurring balances are not correct (e.g., the Shipping Document was left in the Warehouse, or the Receipt Invoice was delayed) this program will remember this fact and show the necessary Adjustment on the next Recurring. It will show the Adjustment as a separate line on the Invoice.

For a complete explanation of how Renewal Storage charges are calculated, see the documentation attached to IP.00 [General IP Documentation].

Print:

There is no option in this program to print the values that are displayed on the screen. The information will print in program IP.52 [Recurring Storage - Invoices].

Preconditions

If you are generating Recurring Storage Charges as part of an end-of-week procedure, you should have completed the end-of-day procedure and all the other (non-IP) programs first; e.g.,

MR.11 [Tonnage In and Out Report]
OR.14 [Shipped Orders - Report]
OR.32 [Revenue - Calculate Unbilled]
MR.32 [Revenue - Unbilled and Billed]
CR.61 [Product / Charges Changes Log]

1.  Charges Audit Report,
2. Product Audit Report, and
3. Accumulated Units Audit Report.

If you are generating Recurring Storage Charges as part of an end-of-month/Period procedure, you should have completed the end-of-day procedure first.

Depending on the setting of field 17 (Recurring Storage Trial Invoice) in program WP.92 [Invoicing Profiles], the program will do the following:

Subsequent Actions

Recurring Storage Invoices that are generated in this program may be printed in program IP.52 [Recurring Storage - Invoices].

If this program is being run as part of an end-of-week or end-of-month/Period procedure, you should proceed to carry out program IP.32 [Accessorial Charges - Generate].

When real Invoices are generated using parameters from a trial Batch, the trial Batch record will be removed after the real Invoice generation is finished.

Program Fields and Functions

To review a text version of the field help, click here. Click the button (or press F5) to invoke field help at any time from within the job panel itself.