IP.90: Register - Shipments

Note that you can click the button (or press F5) to invoke field help at any time from within the job panel itself.

Business Benefits

With a variety of activities going on and numerous transactions being processed during the day, it is critical that you produce an Invoice Register that reflects what happened. This program prints this information for you.

Note: For related documentation and workflows, see IP - Invoice Processing.

Usage

Use this job to:

• Provide an audit trail of all Invoices created since the last Register, showing
  • Invoices listed sequentially, with a breakout of Revenues, Sales, and Miscellaneous Charges
  • A General Ledger Posting Summary of entries made to the General Ledger in respect of the day's Invoicing
• Update the Accounts Receivable file with a record for each Invoice
• Update the Customer Sales files
• Provide an Audit List of all Shipped Orders
• Produce a recap of all Receipts and Shipments processed since the last report (Daily Activity Report).

Preconditions

The layout of the Invoice Register is set up in Fields 31 to 41 of program WP.92 [Invoicing Profiles].

Fields 1 and 2 of program WP.92 determine whether the Accounts Receivable and General Ledger files will be updated automatically from the Invoice Register.

The Register information is generated in program IP.33 [Shipment Register - Generate].

Subsequent Actions

The Accounts Receivable file is updated automatically from the Invoice Register if Field 1 (Accounts Receivable Update) of program WP.92 [Invoicing Profiles] is set to Y.

The General Ledger file is updated automatically if Field 2 (General Ledger Update) of program WP.92 is set to Y.

The General Ledger summary information may be printed in program IP.91 [Register - G/L by Invoice No.].

The G/L summary details are eventually deleted in program DS.20 [Inventory Diagnostics] depending on the retention number set up in Field 27 (Register Retention) of program WP.92 [Invoicing Profiles].

There are various end-of-day programs that must be run after printing the Register; typically the next one is program IP.94 [Invoices - Delete Completed].

At end-of-month/Period, the following programs to be run would be ...

IC.09 [Purge Archived Unit IDs] (optional)
IC.04 [Activity Reports - Period-End]
IC.11 [Life-to-Date Expired Lots Rept] (optional).

... and several other optional OR, MR, and DS programs.

Program Fields and Functions

To review a text version of the field help, click here. Click the button (or press F5) to invoke field help at any time from within the job panel itself.