MR.90: Division Set-up

Note that you can click the button (or press F5) to invoke field help at any time from within the job panel itself.

Business Benefits

With some organizations (e.g., some smaller companies), there may not be significant Divisions such as departments, branches, etc.

With many companies, however, there are clearly identifiable Divisions for which you may want to keep separate accounts or for which you want to track certain items (e.g., revenues and expenses).

This program allows you to set up as many Divisions as you need. The definition of the Division is up to you. It can be, for example,

• Department (e.g., Sales)
• Branch office (e.g., Dallas)
• Operation (e.g., warehouse)
• Type (e.g., drivers)
• Country (e.g., Canada, U.S.A.)
• Region (e.g., East Coast, Central, West Coast).

Once you have set up a Division and assigned General Ledger accounts to it, you may wish to assign the same account numbers to another Division. The program allows you to copy the Account structure from an existing Division automatically, so that you do not have to spend time duplicating the setup of each Account.

Note: For related documentation and workflows, see MR - Management Reporting.

Usage

This program (like program CC.06 [Branch / Division Codes]) is used to enter Division codes and their descriptions.

As a minimum, you must set up at least one Division (normally Division 0) which will represent Head Office.

The program can also generate Account codes for a Division based on those of another Division.

Note:If you are using the Maves Financials with the TMS system, the Branch/ Division codes must be two characters in length (set up in Field 19 (Length of Branch/Division Code) of program Z0 MC.03 [Companies]).

Print:There is no option in this program to print the values on the screen.

Preconditions

Before setting up your Divisions, you should have completed the system setup programs:

GL.90 [Fiscal Dates] or CC.05 [Fiscal Dates] to define the Fiscal Periods.

GL.99 [General Ledger Parameters] to set up the system parameters.

If you want to set up a Division and copy the Accounts from an existing Division, you must set up those Accounts in program

GL.06 [Chart of Accounts].

Subsequent Actions

Once you have set up your Divisions, you may go on to set up the rest of your system files:

GL.06 [Chart of Accounts] to set up your Chart of Accounts.

GL.07 [Chart of Accounts - Print] to obtain a printout of your Chart of Accounts.

GL.09 [Account Budgets] to set up Budget figures for your General Ledger Accounts.

Program Fields and Functions

To review a text version of the field help, click here. Click the button (or press F5) to invoke field help at any time from within the job panel itself.