OE.03: Print Shipping Documents

Note that you can click the button (or press F5) to invoke field help at any time from within the job panel itself.

Business Benefits

Once an Order is in the system, it is essential that the processing of that Order start as quickly as possible.

The first part of that process is typically the production of Shipping Documents so that the Order can be filled with the Products in the Warehouse.

This program prints these Shipping Documents, assigning a unique number and listing the Order into the most efficient picking sequence, depending on how your Warehouse operation is organized.

The Shipping Documents can be continuously printed throughout the day (if there is a printer dedicated to this task) or as often as required (or held until you are ready to print them).

Feature List:

1. Enforce Holds During Shipping Cycle
   In the event that a Blanket Hold has been placed on stock AFTER an Order was created then the system may be configured to PREVENT the printing of any Bills of Ladings that have stock on a Blanket Hold.
   This feature is defined in the job CR.57 [Hold Codes] - Set Field # 11.1, allow printing of BOL = "N".
2. Carrier Address Information
   Standard Bills of Lading will print Carrier Address information in the first portion of the detail section. This data originates from the job CR.38 [Carriers],
   Field # 3 - Address 1
   Field # 4 - Address 2
   Field # 5 - Telephone
3. Order Preview
   After selecting parameters or specific orders for printing the system will prompt the user whether to print an Order preview. The order preview displays a list of orders that will be selected based on the users parameters. The list of orders and its details will be displayed in a browse and allow a user to accept all of the orders or remove orders from the list.
   The following is a list of the details that will be displayed for each order as one line in the browse.
   • Order Number
   • Client Code
   • Warehouse Code
   • Seller's Number
   • Purchase Order Number
   • Carrier Code
   • Order Type Code
   • City (Ship To)
   • Total Pieces
   • Total Weight
   • Total Cube
   • To Arrive Date
   • To Ship Date
     The system will then display a summary "box" of the following data beneath the browse details.
   • Total Units for displayed Orders
   • Total Weight for displayed Orders
   • Total Cube for displayed Orders
     Note: For related documentation and workflows, see OE - Order Entry.

Usage

Use this job to print the Order Shipping Documents: Pick Slips and/or Bills of Lading.

Shipping Documents may be printed for all or a range of Orders.

If a Note has been entered in program OE.01 [Enter Orders (Shipping)] and the Note has been set up with 1 (Print) in Field 3 (Print Option) of program CP.10 [Note Types], program OE.03 will print the Notes on the Pickslip. If Field 3 of the Note type has 0 (Do not Print), the Notes will not print on the Pickslip.

Feature: Unallocated Locations

If a warehouse prefers to have its warehouse staff select the lot and/or location for requested product on an order then the system may be configured so as NOT to reserve (i.e., allocate) specific stock at the lot/location level during the generation/printing of a pick slip. This is typically done to reduce picking time as warehouse staff may choose to pick the most accessible stock as opposed to the oldest lot (which may reside further away or is blocked by other stock). It is also beneficial for more efficiently picking stock from a lot that resides in many locations in a warehouse (i.e., from the closest location).

If this feature is used, then the system will display the term "*UNALOC*" in the location column on the Pick Slip.

This capability may be activated in the job CR.62 [Client's Inventory Products] - Set Field # 60, Stock Locator Picking Method = "N" (No Location Allocation).

Preconditions

Shipping Document codes must have been set up in program WP.78 [Shipping Document Forms], completing all four fields.

The following codes are assigned to the Client in program CR.18 [Client Arrangements]:

• Bill of Lading format code in Field 35
• Pick format code in Field 38
• Pickslip sort method in Field 39, designating printing by Operator, by Product description, by Generic code, by Location code, or by Product code.

Orders must have been entered in program OE.01 [Enter Orders (Shipping)].

If you wish to commit Future Orders in this scheduling, you may do so in programs OE.20 [Confirm or Modify Shipments] or OE.91 [Batch Commit Orders].

If Shipping Documents are to be re-printed, they must be identified in program OE.04 [Identify Documents for Reprint].

If you are printing by Master Bill of Lading, you must have created the document in program OE.80 [Generate Master Bill of Lading] or OE.83 [Master BOL Document].

Subsequent Actions

The program will require an Acceptance code if Field 28 (OE.03 Acceptance Code) of program WP.96 [Order Processing Profiles] is set to Y.

Program Fields and Functions

To review a text version of the field help, click here. Click the button (or press F5) to invoke field help at any time from within the job panel itself.