1. Client Related Names And Addresses Workflow

1. Purpose

Define all master-data codes and records that support client billing, reporting, and identification—culminating in the creation and verification of the client’s Name & Address master record.

2. Step-by-Step Process

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• MANDATORY SETUP CR.02: Payment Terms Codes 
  • Define standard payment-term entries (e.g., Net 30, COD, EOM) that will attach to client invoices.
• MANDATORY SETUP CR.04: Client Service Representative & Account Manager Codes 
  • Create user-lookup codes mapping each CSR and Account Manager to their internal ID.
• MANDATORY SETUP CR.05: Sales Group Codes 
  • Set up sales organization or territory codes used for client segmentation and reporting.
• MANDATORY SETUP CR.12: Storage Period & Billing Date Codes
  • Configure allowable storage-period buckets and default billing-date triggers (e.g., monthly, upon receipt).
• MANDATORY SETUP WP.11: Warehouse Codes 
  • Define each warehouse/location code where client stock may reside.
• OPTIONAL SETUP AR.99: A/R Sub-Ledger Codes 
  • Establish sub-ledger segments for accounts receivable (e.g., domestic vs. export).
• OPTIONAL SETUP CP.01: Currency Codes 
• Enter valid ISO currency codes (e.g., CAD, USD) for multi-currency billing.
• OPTIONAL SETUP CR.06: Client Names and Addresses
  • Paying Office Codes: Create codes for client payment centers or corporate headquarters.
• OPTIONAL SETUP CR.26: Remittance Codes 
• Define remittance-address identifiers if clients send payments to multiple locations.
• OPTIONAL SETUP CR.06: Client Names and Addresses
  • Third-Party Bill-To Codes: Add codes for any third-party entities responsible for paying invoices on the client’s behalf.
  • Broker Codes: Configure codes for logistics brokers or agents who handle inbound/outbound shipments.
• MANDATORY SETUP CR.06: Client Names & Addresses 
• Finally, enter the client’s legal name, complete address(es), contact information, and assign the unique Client ID.
• OPTIONAL SETUP OR.46: Query to View Client Information 
• Run the “Name & Address” lookup to verify the entered data on-screen.
• CR.42: Client Name & Address Report 
• Generate and print the official Client Master-Data report for audit or distribution.

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4. Outputs & Artifacts

• Payment Terms Table (CR.02)
• CSR / Account Manager Directory (CR.04)
• Sales Group List (CR.05)
• Storage & Billing Calendars (CR.12)
• Warehouse Master (WP.11)
• A/R Sub-Ledger Config (AR.99)
• Currency Table (CP.01)
• Paying Office, Remittance, Third-Party, Broker Codes (CR.06 & CR.26)
• Client Master Record (CR.06)
• On-screen Name & Address Lookup (OR.46)
• Client Master-Data Report (CR.42)

5. Best Practices

Sequence Enforcement: Complete code tables (steps 2–12) before entering the actual client record (step 13).

Cross-Validation: After entering CR.06, immediately run OR.46 to catch typos or missing fields.

Documentation: Archive the printed CR.42 report alongside the client’s signed service agreement.

Consistency: Use standardized naming conventions and code prefixes (e.g., PT_30 for Net 30) to simplify downstream integrations.

Next: 2. Client Related Rates